Open Records Request

“Historic Falmouth, KY Founded in 1793”

Open Records Request

RULES GOVERNING INSPECTION OF THE PUBLIC RECORDS OF THE CITY OF FALMOUTH

Pursuant to KRS §61.870 to 61.884, Falmouth City public records are open for inspection on written application to Megan Crouch, Falmouth City Clerk and Official Custodian, at 230 Main Street, Falmouth, KY 41040 (mcrouch@cityoffalmouth.com) from 8:00 am – 4:00 pm Monday through Friday each week, except holidays. Application forms for the inspection of public records of this agency will be furnished, on request, to any person by an employee in this office. Assistance in completing the application form will be provided by an employee on request.

Requests can be submitted by U.S. Mail, Fax, or email and should be itemized and described as clearly as possible by the applicant.

Only residents of the commonwealth as defined by KRS 61.870(10) may request public records and any request must include a statement that the individual is a resident of the commonwealth.

Applicants for the inspection of public records shall be advised of the availability of the records requested for inspection, and shall be notified in writing not later than five (5) working days after receipt of an application for inspection of any reason the records requested are not available for public inspection.

Applicants requesting copies of public records for a commercial purpose (KRS §61.874) shall provide a certified statement to the City of Falmouth stating the commercial purpose for which the records shall be used, and shall be required to enter into a contract with the City. The contract shall state the fee required by the City to produce copies of the commercial purpose record.

Copies of written material in the public records of this agency shall be furnished to any person requesting them for a non-commercial purpose, on payment of a fee of ten (10) cents per page; copies of non-written records (photographs, maps, material stored in computer files or libraries, etc.) shall be furnished on request, on payment of a charge equal to the actual cost of producing copies of such records by the most economic process not likely to damage or alter the record.

The applicant shall be charged for any postage costs incurred by the city. Postage and copy costs shall be prepaid for any request to be mailed.

No person shall remove original copies of public records from this office without the written permission of the Official Custodian.

During inspection, all records shall be re-assembled by the applicant in the order in which the records were originally filed. If copies are removed from clips or bound folders, these documents shall be replaced in their original order in a neat and orderly fashion.

This, the ___ day of ________, 2021.

Open Records Request Printable Form

Request to Inspect Public Records

Pursuant to the Kentucky Open Records Act (“the Act”), KRS 61.870 et seq., the undersigned requests to inspect the public records which are described below.

Pursuant to KRS 61.876(4), the Office of Attorney General has promulgated by administrative regulation this form. See 40 KAR 1:040.

First Name

Last Name

Street Address

Street Address Line 2

City

State

Postal/Zip Code

Email Address

Phone Number

Records to be inspected

Statement regarding the use of public records. KRS 61.870(4) defines “commercial purpose” as “the direct or indirect use of any part of a public record or records, in any form, for sale, resale, solicitation, rent, or lease of a service, or any use by which the user expects a profit either through commission, salary, or fee.” However, “commercial purpose” does not include the publication or related use of the public record by a newspaper or periodical, by a radio or television station in its news or informational program, or by use in the prosecution or defense of litigation by the parties to such an action or their attorney. Statement regarding the use of public records. KRS 61.870(4) defines “commercial purpose” as “the direct or indirect use of any part of a public record or records, in any form, for sale, resale, solicitation, rent, or lease of a service, or any use by which the user expects a profit either through commission, salary, or fee.” However, “commercial purpose” does not include the publication or related use of the public record by a newspaper or periodical, by a radio or television station in its news or informational program, or by use in the prosecution or defense of litigation by the parties to such an action or their attorney. Request is NOT for a commercial purpose Request is FOR a commercial purpose

Statement regarding residency. I further state that I am a resident of Kentucky because I am :* Statement regarding residency. I further state that I am a resident of Kentucky because I am :* An individual residing in the Commonwealth; or A domestic business entity with a locationin the Commonwealth; or A foreign business entity registered with the Kentucky Secretary of State; or An individual that is employed and works at a location within the Commonwealth; or An individual or business entity that owns real property withinthe Commonwealth; An individual or business entity that has been authorized to act on behalf of an individual or business entity listed above; or A news-organization as defined in KRS 189.638(8)(b)1a. to e.

Signature

12 + 9 =

Open Records Request

“Historic Falmouth, KY Founded in 1793”